Our Policies

  • Overview
    Meno-Warriors Ltd (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This policy explains how we collect, use, and protect personal data in accordance with the UK GDPR and the Data Protection Act 2018.

    What we collect
    We may collect and process:

    • Contact details (name, email, phone number)

    • Professional information (job role, organisation)

    • Communications and enquiry data

    • Website usage data (via cookies and analytics tools)

    We do not intentionally collect special category data unless it is explicitly and knowingly provided as part of a client engagement.

    How we use your data
    We use personal data to:

    • Respond to enquiries and provide services

    • Manage client relationships

    • Deliver contracted work

    • Improve our website and services

    We only process data where there is a lawful basis, including:

    • Legitimate interest

    • Contractual necessity

    • Consent (where applicable)

    Data sharing
    We do not sell or distribute personal data. Data may be shared with trusted third-party providers where necessary to deliver services (e.g. IT, hosting), under appropriate contractual safeguards.

    Data retention
    We retain data only as long as necessary for the purposes it was collected, or as required by law.

    Your rights
    Under UK data protection law, you have the right to:

    • Access your data

    • Request correction or deletion

    • Object to processing

    • Request restriction of processing

    • Data portability

    Requests can be made via: [INSERT EMAIL ADDRESS]

    Contact
    For any data protection queries: [INSERT CONTACT DETAILS]

  • Overview
    Although Meno-Warriors operates primarily within corporate environments, we recognise our responsibility to safeguard vulnerable individuals in line with the Children Act 1989 and Care Act 2014.

    Scope
    This policy applies to:

    • Employees

    • Contractors

    • Associates delivering services on our behalf

    Principles
    We are committed to:

    • Acting in the best interests of individuals

    • Taking concerns seriously

    • Escalating risks appropriately

    • Maintaining professional boundaries at all times

    Recognising risk
    While our work is not clinical or care-based, safeguarding concerns may arise through:

    • Disclosures during workshops or conversations

    • Observations of distress or vulnerability

    • Third-party concerns raised during engagements

    Action and escalation
    If a safeguarding concern is identified:

    1. Do not investigate independently

    2. Record factual information only

    3. Escalate immediately to the designated safeguarding lead

    4. Where necessary, refer to appropriate external authorities

    Confidentiality
    Confidentiality will be maintained unless there is a clear safeguarding risk requiring escalation.

    Responsibility
    Overall safeguarding responsibility sits with:
    [INSERT NAME / ROLE]

  • Overview
    Meno-Warriors recognises its responsibility to minimise environmental impact and operate in a sustainable manner.

    Approach
    Given the nature of our work, our environmental impact is primarily linked to:

    • Travel

    • Digital infrastructure

    • Event delivery

    Commitments
    We will:

    • Prioritise virtual delivery where appropriate

    • Minimise unnecessary travel

    • Use digital materials over printed resources

    • Work with suppliers who demonstrate responsible practices

    Continuous improvement
    We review our environmental impact periodically and take proportionate steps to reduce it.

  • Overview
    We are committed to creating an inclusive environment free from discrimination, in line with the Equality Act 2010.

    Principles
    We:

    • Treat all individuals with fairness and respect

    • Do not tolerate discrimination, harassment, or victimisation

    • Promote equality of opportunity across all engagements

    Application
    This applies to:

    • Client work

    • Partnerships

    • Supplier relationships

  • Overview
    Meno-Warriors is committed to maintaining safe working practices in line with the Health and Safety at Work etc. Act 1974.

    Approach
    We:

    • Conduct risk assessments where required

    • Ensure safe delivery of in-person sessions

    • Take reasonable steps to protect employees, clients, and participants

    Responsibility sits with:
    [INSERT NAME / ROLE]

  • Overview
    We recognise the importance of protecting confidential business information.

    Commitments
    We:

    • Protect client data and commercially sensitive information

    • Limit access to authorised individuals only

    • Use secure systems and storage methods

    • Ensure third parties meet appropriate standards

    Breach management
    Any suspected data breach is:

    • Assessed immediately

    • Contained where possible

    • Reported in line with legal requirements

  • Overview
    We take all concerns seriously and aim to resolve issues quickly and fairly.

    Process

    1. Complaints should be submitted in writing to: [INSERT EMAIL]

    2. We will acknowledge within 5 working days

    3. We aim to respond fully within 20 working days

    If unresolved, escalation routes will be provided.

  • Overview
    Meno-Warriors is committed to preventing modern slavery and human trafficking in line with the Modern Slavery Act 2015.

    Approach
    While our risk profile is low, we:

    • Work with reputable suppliers

    • Do not tolerate forced or exploitative labour

    • Act on any concerns raised